System-wide distribution lists are created in the administrator’s mailbox. These are called master lists, and can be accessed by any mailbox on the system. Master lists eliminate the need to store the same large distribution list in more than one mailbox.
For example, one list may contain the mailboxes of everyone in the company; a second list may exist for the Personnel Department; a third may list mailboxes in the Finance Department.
Like ordinary distribution lists, master lists are created from the User Options Menu. They are numbered from 01 to 09, like users’ personal distribution lists. When users want to send messages to a master list, they must add an extra zero to the beginning of the list number to tell the system to access a master list and not a personal distribution list. (For example, users enter 001 to access Master List 01.)
To make a message for a Master List the mailbox must have feature bit 020 (Make) and feature bit 034 (Make to master distribution list) in its FCOS.
To give messages to a master list, the mailbox must have the feature bit 035 (Give to master distribution list) in its FCOS.
To receive a Master Distribution List message:
The mailbox can receive a master list message either through the Make or Give command.
The mailbox must have feature bit 045 (Receive master distribution list message) in its FCOS.
To distinguish a master list from an ordinary distribution list, users must add an extra zero (0) to the beginning of the master list number.
To send a message to the members of Master List 01:
Log in to your mailbox.
Press M to Make a message. The system prompts: "Enter mailbox number to make message for."
Enter 001.
The system prompts: "Record a message for Master List <name>."