Managing Distribution Lists

The Personal Distribution Lists tab allows users to set up personal group distribution lists. System Distribution lists are created by you, the administrator, through your own account. When you create personal distribution lists in the administrator mailbox, these lists become the system distribution lists that are displayed on the System Distribution list tab. When you view the list of System Distribution Lists in the mailbox data view, you can select those System lists to assign to other mailbox users as Master or System distribution lists.

This procedure assumes that Distribution Lists Configuration has been completed.

To create a Distribution list:

1. From the navigation tree, click Mailbox Maintenance, and then click Mailboxes.

2. Search for the mailbox to which you want to add a distribution list.

3. Click the mailbox link OR select the mailbox in the list, and then click Edit. The Mailbox data view is displayed (Basic view), populated with data for the selected mailbox.

4. Click Advanced.

5. On the Personal Distribution tab, select a Number to apply to this distribution list.

6. Enter a Name for the list. (For example, "Sales Team".)

7. To have newly added list entries inserted in the list sorted, select Keep Sorted. To have new entries added at the end of the list, clear the Keep Sorted check box.

8. To allow users to change the contents of the distribution list, select Allow user to change. Clear this check box to prevent users from making changes.

9. To allow users to view the contents of the distribution list, select Allow user to review. Clear this check box to prevent users from viewing the list.

To add (or delete) members in a distribution list:

1. Access the Personal Distribution tab of the Edit Mailbox page (see steps 1-4 above), and under List Members, click Add (or Delete).

2. Do one of the following:

   • Use the Address Book button to add members from the system address book

     OR

   • Enter member information manually :

     • In the Type list, select the member type to add (or delete).

     • In the Number field, enter the mailbox or distribution list number.

3. Click Save.