Google-MiCollab Audio, Web and Video Conferencing Gadget

If you are a Google Calendar user, you can transform your events into MiCollab Audio, Web and Video Conferencing conferences simply by clicking a gadget. The leader and participants can then join the conference by clicking the event.  

Installing and Configuring the Gadget

Before you can use the Google-MiCollab Audio, Web and Video Conferencing gadget, you must install and configure it. Your administrator will send you a Service Information (Welcome) email message to help you complete this process.   

To install and configure the Google-MiCollab Audio, Web and Video Conferencing gadget:  

1. In your Welcome Email, click the link to the MiCollab End User Portal: https://<MiCollab server address>/portal

2. Log in to the portal using your account information (ID and password).

3. Change your password:

• Select Portal Password.

• Enter your old password and your new password in the appropriate fields.

• Confirm your new password and then click Save.

4. In your Welcome Email, click the link to enable MiCollab Audio, Web and Video Conferencing conference functionality in your Google Calendar.

5. Select Yes to download and install the gadget.  

6. Configure the gadget for use:

7. Click Permissions and then, in response to the prompt, click Allow access.

8. Enter your Login ID and Password.

9. Click Save to complete the configuration.

Using the Gadget

Creating a Google-MiCollab Audio, Web and Video Conferencing Conference

To create an Google-MiCollab Audio, Web and Video Conferencing conference using the gadget:

1. Access your Google Calendar.

2. Select a one-time or recurring event.

3. Click Collaboration check box in the gadget.

The system creates a conference in MiCollab Audio, Web and Video Conferencing and adds a Mitel icon to the event in your Google Calendar. You can review the conference on the My Conferences Tab.

Managing a Google-MiCollab Audio, Web and Video Conferencing Conference

After a Google-MiCollab Audio, Web and Video Conferencing conference has been created, it can be edited in Google Calendar. For example, you can access the event and do the following:  

• Change the date, duration, and start and end times.

• Switch between a one-time and recurring event.

• Add and delete guests.

• Delete the event.

• Delete the conference while retaining the event by clicking the Collaboration check box in the gadget.

Changes made to the event in Google Calendar are reflected in the conference in MiCollab Audio, Web and Video Conferencing.

Joining a Google-MiCollab Audio, Web and Video Conferencing Conference

To join an Google-MiCollab Audio, Web and Video Conferencing conference:

1. Access your Google Calendar.

2. Locate the event and confirm that the conference has started.

3. Click the Mitel icon and follow the prompts.

If you do not have Google Calendar, you can join the conference by following the instructions contained in your invitation email.

Notes:

• This feature is available only for English variants of the product.

• This feature can be expected to behave differently on different devices and browsers. It is optimized for operation on Google Chrome in a desktop environment. If you are using Internet Explorer and the MiCollab server is not equipped with proper certificates, you will need to install the Mitel Root Certificate in your browser.

  Internet Explorer

   NOTE: Steps may vary based on your browser, but the intent is to install the Mitel Root Certificate in the Trusted Root Certification Authorities store.

  1. Save the Mitel Root Certificate on your PC hard drive.

  2. Launch Internet Explorer.

  3. Select Tools and then click Internet Options.

  4. Click the Content tab and then click the Certificates button.

  5. Select Trusted Root Certification Authorities and click Import. The Certificate Import Wizard opens.

  6. Click Next.

  7. Click Browse and browse to the mitelcert.cer file and click Open.

  8. Click Next.

  9. Select Place all Certificates in the following store.

  10. Click Browse and select Trusted Root Certification Authorities.

  11. Click OK.

  12. Click Next.

  13. Click Finish.

  14. Click Yes. An Import was successful dialog appears.

  15. After the certificate is installed, restart Internet Explorer.

• A conference that was created using the Google-MiCollab Audio, Web and Video Conferencing gadget can be viewed on the My Conferences Tab of the MiCollab Audio, Web and Video Conferencing Web Interface. However, if you edit this conference in the MiCollab Audio, Web and Video Conferencing interface, your updates will not be reflected in the Google Calendar.  

• In some circumstances, your Google Calendar may fall out of synchronization with MiCollab Audio, Web and Video Conferencing. For example, if you create a new Google-MiCollab Audio, Web and Video Conferencing conference and then quickly close your Google Calendar or internet browser, MiCollab Audio, Web and Video Conferencing may fail to create a corresponding conference. Similarly, if you create a new Google-MiCollab Audio, Web and Video Conferencing conference while the MiCollab server is being rebooted, a corresponding conference will not be created in MiCollab Audio, Web and Video Conferencing. To correct an out-of-sync error, delete the event in Google Calendar and then recreate it.