Schedule a Reservationless Conference

You may establish reservationless conferences for users. This feature allows users to hold conferences at anytime, without having to schedule them in advance and without having to use the Web client.

If Custom Access Codes have been enabled, you have the option of defining the leader and participant access codes. These custom access codes can be three to five digits in length. If Custom Access codes have not been enabled, you have the option of pre-defining a user’s participant access code. This code, given to participants dialing into the conference, must meet the minimum IVR access code length which is defined by the system as 7 digits.

To set up a reservationless conference:

  1. Select the user account that you want to set up conferences. To select a user, refer to Administer User.

  2. Click Schedule a Reservationless Conference.

  3. If Custom Access Codes have been enabled on the System Options page, you can type a three, four, or five digit access code for both the leader and participants. These access codes cannot begin with zero.

    If Custom Access Codes have NOT been enabled on the System Options page, type a seven-digit participant access code (starting with 01) in the box. If the box is left blank, the system will use a random access code.

    Note: If the participant access code you requested is already in use on the system, a prompt informs you that the access code is not available. Try a different code. If Custom Access Codes have not been enabled, MiCollab Audio, Web and Video Conferencing automatically generates a leader code that is unique. If Custom Access Codes have been enabled, but you do not specify them, the system automatically creates seven digit access codes for both the leader and participants.

  4. Select Create interactive Web Conference if the conference also includes a Web conference.

  5. If Port Reservations are enabled, type a value in the Conference Size box for the number of participants.

  6. Click Create. Make a note of the resulting participant and leader access codes for this user.