Bulk Provision Reservationless Conferences

As the administrator, you can set up reservationless conferences for MiCollab Audio, Web and Video Conferencing users. If the reservationless conference is configured, users do not need to set up their own conferences using their Web client interface.

If Custom Access Codes have been enabled on the System Options page, you can create access codes for both the leader and participants in the conferences. If Custom Access Codes have not been enabled, the bulk provisioning process lets you select a participant access code, which must be seven digits and start with 01. If you specify the participant access code, the corresponding leader access code is automatically generated. If you do not specify either a leader or participant code, the codes are automatically generated.

In either case, the process is performed using a text file, in .csv format. The file must have a header line as the first line of the file, or it will be rejected. Each line starts with a registered username, and (if selected) a desired participant access code. If Custom Access Codes have been enabled, the leader access code is also included, as the last parameter. This file needs to be prepared in advance using standard editing tools or a spreadsheet that you can save in .csv format (for example, Microsoft® Excel®). Refer to the notes on the Web page about the format of bulk provision file.

To bulk provision reservationless conferences:

From the MiCollab Audio, Web and Video Conferencing main page, click Bulk Provision Reservationless Conferences in the navigation pane.
Select the file you want to process by entering the path and file name or click Browse to navigate to the file, and then click Process File.

After the file has been selected and processed, go to Downloading Reservationless Conferences to retrieve the resulting leader/participant access code pairs.

Note: To inform users of their pre-assigned leader and participant access codes, you need to retrieve the complete list of all users’ participant and leader access codes by selecting Download Reservationless Conferences on the MiCollab Audio, Web and Video Conferencing main page.

Note: If Custom Access Codes have been enabled, the access codes for both the leader and participants are provided. If Custom Access Codes have not been enabled, the access code provided here is the “participant” access code. MiCollab Audio, Web and Video Conferencing automatically creates the “leader” access code. To inform users of their pre assigned leader and participant access codes, you need to retrieve the complete list of all users’ participant and leader access codes.

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