Recording a MiTeam Meeting

Note:

The Recording feature is not available for MiTeam Meetings free trial users. To use this feature you must have a paid MiTeam Meetings subscription.
Click here for the list of known issues.

Recording allows a registered MiTeam Meetings user to record a meeting. Recording a meeting is useful for those who could not attend the meeting and for those who want to refer to what was discussed in the meeting. The recordings are stored in the cloud in MP4 format.

Note: The maximum space available to a user in cloud to store the recordings is 5 GB.

Recording a Meeting

During an ongoing meeting, any registered user can start the recording by clicking the Record icon () in the control panel. However, only one user can record a meeting at a time.

Note:

If the storage space limit of 5 GB has been exceeded, you will not be able to start a recording. The following error will appear when you click the Record icon. To continue with the recording you must free up space by deleting some recordings.
If the recording fails to start after you click the Record icon, the following error will appear. To start the recording again, you must refresh the application and click the Record icon.

A Preparing to record icon () appears at the top of your meeting screen indicating that MiTeam Meetings is setting up the cloud recording. Also, the Record icon changes to Stop ().

Note: For all the other participants in the meeting, the Record icon changes to Recording (

An audial notification indicates that the recording has started and the Preparing to record icon changes to:

the icon for the participant who is recording the meeting.
the icon for all the other participants.

A message (as shown in the following image) indicates that the recording has started.

Note: For all the other participants in the meeting, a message (as shown in the following image) indicates that the meeting is being recorded.

Stopping a Recording

During a meeting, only the participant who is recording can stop the recording at any given time by doing either of the following:

Click the stop icon () from the recording indicator in the top of your screen
Click the Stop icon () from the control panel.

The recording will stop, and will be saved to the cloud. A confirmation message (as shown in the following image) indicates that the recording is saved.

Note: A 30-minute recording consumes approximately 180 MB of storage space.

The following table lists the impact of various scenarios on an ongoing recording of a meeting.

Scenario	Result
The user who is recording leaves the meeting.	The recording stops.
The user who is recording is removed from the meeting.	The recording stops.
Creator ends the meeting for all participants.	The recording stops.
The meeting expires after the 24 hour limit.	The recording stops.
The user who is recording reloads the Meetings application or refreshes the Meetings web client.	The recording continues.
The user who is recording experiences a low bandwidth; is disconnected from the meeting for a brief period of time and is reconnected to the meeting.	The recording continues.
The user who is recording closes the tab or browser where the Meetings web client is deployed and thereby leaves the meeting without clicking the Leave button.	The recording continues.

Accessing a Recording

A registered user or a guest user can access the recordings for a meeting by using the following steps:

Note: Recordings of a meeting that is not an Invite-only meeting can be accessed by any user (registered or guest) who is a participant of the meeting or by a registered user who has the meeting URL, which could pose a privacy issue. To prevent this, Mitel recommends that you create Invite-only meetings as recordings of an Invite-only meeting can be accessed only by registered users who are invited to the meeting. Registered users and guests without an invite will have access to the recordings only while the meeting is in progress and after they have joined the meeting. It is also recommended that after a recording is complete, you download the recording to your device and delete it from your meeting for privacy reasons.

As a Registered user
All registered users who are invited to a meeting can access the recordings for that meeting by doing either of the following:
- By selecting the specific meeting:
  1. Click the meeting from the Meetings list.
  2. From the meeting details panel that opens, click . The Information panel opens.
  3. Click Recordings.
    
    The Recordings panel opens displaying all the recordings made in the meeting.
  To download a recording, hover over the recording and click Click to download. The recording will be downloaded to your device in MP4 format.
- By searching for the recording from the Meetings home screen:
  1. Click the search icon () at the top of the Meetings list. A Search bar appears, along with a Search for drop-down menu.
  2. In the drop-down menu, select Recordings. A list of all the recordings from all your meetings will be displayed.
  3. In the Search bar, type the name of the recording you are searching for. A list of recordings with matching names will be displayed as you type the characters.
  To download a recording, hover over the recording and click Click to download. The recording will be downloaded to your device in MP4 format.
Click All Recordings tab to view all the recordings, and click My Recordings tab to view the recordings that were recorded by you or were recorded in your meetings.
As a Guest user
Guest users can access the recordings of a meeting only while the meeting is in progress and after they have joined the meeting. To access a recording during a meeting:
1. Click the icon at the bottom left corner of the Meetings screen. The chat window opens.
2. Click the icon at the top right corner of the chat window. A dialog box opens.
3. Click Files. The Information panel opens.
4. Click Recordings.
  
  The Recordings panel opens displaying all the recordings made in the meeting.
  
  To download a recording, hover over the recording and click Click to download. The recording will be downloaded to your device in MP4 format.

Renaming a Recording

A meeting creator or the user who performed the recording can rename a recording. To do this:

Hover over the recording you want to rename, and click the icon.
From the dialog box that appears, click Rename.
Enter the new name for the recording. Click Save to save the changes or click Cancel to discard it.

Deleting a Recording

A meeting creator or the user who performed the recording can delete a recording. To do this:

Hover over the recording you want to delete, and click the icon.
From the dialog box that appears, click Delete.
From the confirmatory panel that appears, click Delete recording.

The recording will be deleted permanently.

Managing Recordings

The following table lists the recording tasks each user can perform in the MiTeam Meetings application.

Type of user	Can start recording?	Can stop recording?	Can delete a recording?	Can access and download a recording?	Can rename a recording?
Meeting creator	Yes	Only if you started the recording.	Yes	Yes	Yes
Registered user	Yes	Only if you started the recording.	Only if you performed the recording.	For a meeting that is not an Invite-only meeting you can access the recording at all times if you have the meeting URL. For an Invite-only meeting, you can access the recording at all times only if you are invited to the meeting. If you do not have an invite, you will have access to the recordings only while the meeting is in progress and after you have joined the meeting.	Only if you performed the recording.
Guest user	No	No	No	Only while the meeting is in progress and after you have joined the meeting.	No